From Notion + Linear to One Tool: Migration Guide for Engineering Teams
When the Notion+Linear+Toggl Frankenstein stack gets too much — how to switch to an integrated platform in under 2 weeks. Honest migration guide, no marketing.
The Notion+Linear+Toggl stack made many teams happy in 2024. By 2026, for teams of 10+ devs, it's friction: half-baked SSO, permission inconsistency, no cross-tool search, costs adding up to 30+€ per dev per month.
Anyone wanting to switch to an integrated platform (Spedy, OpenProject, Plane) needs a plan. Here's the honest step-by-step.
Step 1: Inventory What You Actually Need to Migrate
Inventory before action. For most teams that's:
- Linear tickets (active projects + backlog) — structured, exportable
- Notion wiki pages (engineering docs, architecture, onboarding) — heterogeneous, expensive
- Toggl time entries (historic for analysis, current for accounting) — exportable
- Notion customer-CRM pages (DON'T migrate — separate tool)
- Notion OKRs/goals (complicated — see FAQ)
Write an Excel sheet: each source with item count + migration-effort estimate. Helps tremendously with planning.
Step 2: Export and Import Linear Tickets
Linear offers a CSV export per workspace. Settings → Export.
In Spedy you import via Settings → Import → CSV. Tickets transfer with status, assignee, labels, description. Custom fields usually need to be remodeled — Linear's custom fields have different semantics than Spedy's.
Rule of thumb: ~70% of your Linear tickets transfer 1:1. ~30% need manual cleanup (broken markdown links, forgotten mentions, etc.).
Effort: ~1 day for 500 tickets, ~2 days for 2000 tickets.
Step 3: Migrate Notion Wiki Pages (the painful part)
Notion pages have no clean export interface for bulk migration. Options:
HTML export per workspace. Notion → Settings → Export → HTML. You get a ZIP with all pages as HTML. You manually create each page in Spedy/Linear wiki and paste content.
Markdown export (Notion Premium feature). Cleaner than HTML, but Notion-specific blocks (toggle, database, embed) break.
Cleanup pass. During migration: drop 30-50% of pages that are never read. Notion accumulates trash.
Effort: this is the most expensive step. ~10-30 pages per hour manually. For 200 wiki pages: 7-20 hours.
Tip: migrate only pages read in the last 6 months (Notion shows this in page history). Archive the rest — if someone asks, you have the HTML exports as backup.
Step 4: Toggl Time Entries
Three options:
Fresh start in the new tool. Time tracking from migration day in Spedy/Linear, old Toggl data stays in Toggl as historical archive.
Historical data via CSV export. Toggl offers CSV per workspace. Spedy has time-entry import via CSV. Linear has no built-in time tracking — switching to Linear requires a third-party plugin.
Pragmatic: keep Toggl running 1 more month in parallel, then exclusively in the new tool. No historical import.
Rule of thumb: option 3 is most sensible. Historical time entries are rarely analyzed retrospectively.
Step 5: Team Onboarding
This is often underestimated. Tooling switch costs ~1 week until the team is fluent.
- Day 1-2: Senior devs in the new tool, write first tickets
- Day 3-5: Junior devs onboarded, pairing with seniors
- Week 2: Everyone in, parallel mode with old tool as emergency exit
- Week 3: Old tool decommissioned, no more writes
Tip: don't shut off the old tool too early. One extra week of parallel is better than a stop-ship moment because someone needs to find an old Linear ticket.
Step 6: What You Gain
Realistic post-migration:
- Cost: typical 20-person stack before: Linear ($200) + Notion ($160) + Toggl ($180) = $540/month. After: Spedy Pro = €180/month. ~€300/month saved.
- Friction: single sign-on, one search, one permissions logic, one tool to open in the morning.
- GDPR: if you migrate to Spedy/OpenProject, EU hosting native. Linear gone as Cloud Act risk.
- AI workflow: Spedy has AI coding agent built in. If your team wants to use it, it's in the tool.
What You Lose
Honest too:
- Linear keyboard-first UX. Spedy is good UX-wise, but not 5+ years polished. Power users may miss cmd-K speed.
- Notion database power. Notion tables with complex filters + views are not 1:1 reproducible in Spedy wiki. If you use Notion tables strategically: keep Notion in parallel or migrate to Airtable.
- Third-party ecosystem. Linear has 50+ integrations, Spedy ~10 essential ones. If you need an obscure integration, check ahead.
Bottom Line
Migration from Notion+Linear+Toggl to an integrated platform: 1-2 calendar weeks, 3-5 person-days. Anyone hesitating from 10 devs onward burns €200-400/month on unnecessary tool licenses + constant stack friction. Migration typically pays back in 2-3 months.
We at Spedy support migration free for 10+ users — setup call, custom-field mapping, Q&A. Email: [email protected].
Frequently asked questions
Quick answers to the most common questions about this topic.
When does the Notion+Linear+Toggl stack become too complex?
How long does a migration from Notion + Linear take?
What does migration cost?
Do we lose Notion features like OKR tracking?
What about our Notion customer CRM pages?
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