From Notion + Linear to One Tool: Migration Guide for Engineering Teams

The Notion+Linear+Toggl stack made many teams happy in 2024. By 2026, for teams of 10+ devs, it's friction: half-baked SSO, permission inconsistency, no cross-tool search, costs adding up to 30+€ per dev per month.

Anyone wanting to switch to an integrated platform (Spedy, OpenProject, Plane) needs a plan. Here's the honest step-by-step.

Step 1: Inventory What You Actually Need to Migrate

Inventory before action. For most teams that's:

• Linear tickets (active projects + backlog) — structured, exportable
• Notion wiki pages (engineering docs, architecture, onboarding) — heterogeneous, expensive
• Toggl time entries (historic for analysis, current for accounting) — exportable
• Notion customer-CRM pages (DON'T migrate — separate tool)
• Notion OKRs/goals (complicated — see FAQ)

Write an Excel sheet: each source with item count + migration-effort estimate. Helps tremendously with planning.

Step 2: Export and Import Linear Tickets

Linear offers a CSV export per workspace. Settings → Export.

In Spedy you import via Settings → Import → CSV. Tickets transfer with status, assignee, labels, description. Custom fields usually need to be remodeled — Linear's custom fields have different semantics than Spedy's.

Rule of thumb: ~70% of your Linear tickets transfer 1:1. ~30% need manual cleanup (broken markdown links, forgotten mentions, etc.).

Effort: ~1 day for 500 tickets, ~2 days for 2000 tickets.

Step 3: Migrate Notion Wiki Pages (the painful part)

Notion pages have no clean export interface for bulk migration. Options:

1. HTML export per workspace. Notion → Settings → Export → HTML. You get a ZIP with all pages as HTML. You manually create each page in Spedy/Linear wiki and paste content.

2. Markdown export (Notion Premium feature). Cleaner than HTML, but Notion-specific blocks (toggle, database, embed) break.

3. Cleanup pass. During migration: drop 30-50% of pages that are never read. Notion accumulates trash.

Effort: this is the most expensive step. ~10-30 pages per hour manually. For 200 wiki pages: 7-20 hours.

Tip: migrate only pages read in the last 6 months (Notion shows this in page history). Archive the rest — if someone asks, you have the HTML exports as backup.

Step 4: Toggl Time Entries

Three options:

1. Fresh start in the new tool. Time tracking from migration day in Spedy/Linear, old Toggl data stays in Toggl as historical archive.

2. Historical data via CSV export. Toggl offers CSV per workspace. Spedy has time-entry import via CSV. Linear has no built-in time tracking — switching to Linear requires a third-party plugin.

3. Pragmatic: keep Toggl running 1 more month in parallel, then exclusively in the new tool. No historical import.

Rule of thumb: option 3 is most sensible. Historical time entries are rarely analyzed retrospectively.

Step 5: Team Onboarding

This is often underestimated. Tooling switch costs ~1 week until the team is fluent.

• Day 1-2: Senior devs in the new tool, write first tickets
• Day 3-5: Junior devs onboarded, pairing with seniors
• Week 2: Everyone in, parallel mode with old tool as emergency exit
• Week 3: Old tool decommissioned, no more writes

Tip: don't shut off the old tool too early. One extra week of parallel is better than a stop-ship moment because someone needs to find an old Linear ticket.

Step 6: What You Gain

Realistic post-migration:

• Cost: typical 20-person stack before: Linear ($200) + Notion ($160) + Toggl ($180) = $540/month. After: Spedy Pro = €180/month. ~€300/month saved.
• Friction: single sign-on, one search, one permissions logic, one tool to open in the morning.
• GDPR: if you migrate to Spedy/OpenProject, EU hosting native. Linear gone as Cloud Act risk.
• AI workflow: Spedy connects your own coding agent over MCP (Claude Code, Codex, Cursor). If your team wants to work that way, the connection point is in the tool.

What You Lose

Honest too:

• Linear keyboard-first UX. Spedy is good UX-wise, but not 5+ years polished. Power users may miss cmd-K speed.
• Notion database power. Notion tables with complex filters + views are not 1:1 reproducible in Spedy wiki. If you use Notion tables strategically: keep Notion in parallel or migrate to Airtable.
• Third-party ecosystem. Linear has 50+ integrations, Spedy ~10 essential ones. If you need an obscure integration, check ahead.

Bottom Line

Migration from Notion+Linear+Toggl to an integrated platform: 1-2 calendar weeks, 3-5 person-days. Anyone hesitating from 10 devs onward burns €200-400/month on unnecessary tool licenses + constant stack friction. Migration typically pays back in 2-3 months.

We at Spedy support migration free for 10+ users — setup call, custom-field mapping, Q&A. Email: [email protected].