From Notion + Linear to One Tool: Migration Guide for Engineering Teams

The Notion+Linear+Toggl stack made many teams happy in 2024. By 2026, for teams of 10+ devs, it's friction: half-baked SSO, permission inconsistency, no cross-tool search, costs adding up to 30+€ per dev per month.

Anyone wanting to switch to an integrated platform (Spedy, OpenProject, Plane) needs a plan. Here's the honest step-by-step.

Step 1: Inventory What You Actually Need to Migrate

Inventory before action. For most teams that's:

• Linear tickets (active projects + backlog) — structured, exportable
• Notion wiki pages (engineering docs, architecture, onboarding) — heterogeneous, expensive
• Toggl time entries (historic for analysis, current for accounting) — exportable
• Notion customer-CRM pages (DON'T migrate — separate tool)
• Notion OKRs/goals (complicated — see FAQ)

Write an Excel sheet: each source with item count + migration-effort estimate. Helps tremendously with planning.

Step 2: Export and Import Linear Tickets

Linear offers a CSV export per workspace. Settings → Export.

In Spedy you import via Settings → Import → CSV. Tickets transfer with status, assignee, labels, description. Custom fields usually need to be remodeled — Linear's custom fields have different semantics than Spedy's.

Rule of thumb: ~70% of your Linear tickets transfer 1:1. ~30% need manual cleanup (broken markdown links, forgotten mentions, etc.).

Effort: ~1 day for 500 tickets, ~2 days for 2000 tickets.

Step 3: Migrate Notion Wiki Pages (the painful part)

Notion pages have no clean export interface for bulk migration. Options:

1. HTML export per workspace. Notion → Settings → Export → HTML. You get a ZIP with all pages as HTML. You manually create each page in Spedy/Linear wiki and paste content.

2. Markdown export (Notion Premium feature). Cleaner than HTML, but Notion-specific blocks (toggle, database, embed) break.

3. Cleanup pass. During migration: drop 30-50% of pages that are never read. Notion accumulates trash.

Effort: this is the most expensive step. ~10-30 pages per hour manually. For 200 wiki pages: 7-20 hours.

Tip: migrate only pages read in the last 6 months (Notion shows this in page history). Archive the rest — if someone asks, you have the HTML exports as backup.

Step 4: Toggl Time Entries

Three options:

1. Fresh start in the new tool. Time tracking from migration day in Spedy/Linear, old Toggl data stays in Toggl as historical archive.

2. Historical data via CSV export. Toggl offers CSV per workspace. Spedy has time-entry import via CSV. Linear has no built-in time tracking — switching to Linear requires a third-party plugin.

3. Pragmatic: keep Toggl running 1 more month in parallel, then exclusively in the new tool. No historical import.

Rule of thumb: option 3 is most sensible. Historical time entries are rarely analyzed retrospectively.

Step 5: Team Onboarding

This is often underestimated. Tooling switch costs ~1 week until the team is fluent.

• Day 1-2: Senior devs in the new tool, write first tickets
• Day 3-5: Junior devs onboarded, pairing with seniors
• Week 2: Everyone in, parallel mode with old tool as emergency exit
• Week 3: Old tool decommissioned, no more writes

Tip: don't shut off the old tool too early. One extra week of parallel is better than a stop-ship moment because someone needs to find an old Linear ticket.

Step 6: What You Gain

Realistic post-migration:

• Cost: typical 20-person stack before: Linear ($200) + Notion ($160) + Toggl ($180) = $540/month. After: Spedy Pro = €180/month. ~€300/month saved.
• Friction: single sign-on, one search, one permissions logic, one tool to open in the morning.
• GDPR: if you migrate to Spedy/OpenProject, EU hosting native. Linear gone as Cloud Act risk.
• AI workflow: Spedy has AI coding agent built in. If your team wants to use it, it's in the tool.

What You Lose

Honest too:

• Linear keyboard-first UX. Spedy is good UX-wise, but not 5+ years polished. Power users may miss cmd-K speed.
• Notion database power. Notion tables with complex filters + views are not 1:1 reproducible in Spedy wiki. If you use Notion tables strategically: keep Notion in parallel or migrate to Airtable.
• Third-party ecosystem. Linear has 50+ integrations, Spedy ~10 essential ones. If you need an obscure integration, check ahead.

Bottom Line

Migration from Notion+Linear+Toggl to an integrated platform: 1-2 calendar weeks, 3-5 person-days. Anyone hesitating from 10 devs onward burns €200-400/month on unnecessary tool licenses + constant stack friction. Migration typically pays back in 2-3 months.

We at Spedy support migration free for 10+ users — setup call, custom-field mapping, Q&A. Email: [email protected].